The quick read
Key points
- Recognition extracts text and possible rows; it does not verify their accounting treatment.
- Compare dates, signs, amounts and coverage with the source statement.
- Use a supported spreadsheet when an unusual or incomplete document cannot be read reliably.
Start with a complete source
Choose the correct manager account and statement period. Keep the original statement available while reviewing the import. Check that the document includes the pages containing activity, adjustments and totals, rather than only a payment summary. A sharp scan with complete columns gives recognition more useful information, but even a readable page can need correction.
Inspect the rows, not just the upload result
Compare the recognized transaction dates, descriptions and amounts with the source. Check whether a credit, refund or deduction has the expected sign. Inspect rows near page breaks and totals where columns can be misunderstood. A successful upload means processing finished; it does not establish that every source row was recognized.
Keep the payout separate from its components
A manager payout may summarize rent, fees, repairs and other adjustments. Review the statement detail before deciding which records belong in your books. Check existing imports and booked transactions so a payout and its underlying activity are not counted twice. Ask your accountant to review an unfamiliar arrangement rather than assigning everything to a convenient category.
Choose a usable fallback
If a scan is faint, cropped or uses a layout that recognition cannot interpret, use the supported spreadsheet route and compare it with the original records. Do not invent a missing amount to make totals agree. Keep a note of unresolved items and obtain the missing detail before relying on the resulting report.
Before you finish
- Correct manager account and statement period selected.
- Rows, signs and totals compared with the original document.
- Potential duplicates checked before booking.
- Unresolved source items identified for follow-up.
Common questions
Does the OCR send my document to a generative AI service?
The recognition engine runs inside the RentariIQ application environment with prepared OCR models. It does not require an external generative AI service. This does not mean the application runs on your own device.
Does a recognized fee establish a tax deduction?
No. Recognition reads the record. Classification, eligibility and filing treatment still need review. These guides are not tax advice.
Keep your next step simple.
Use the product guide for the app workflow, or contact support with your question. Bookkeeping reports are not tax advice; review filing decisions with a qualified professional.